Student Records

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Access to Student Records

The federal Family Educational Rights and Privacy Act (FERPA) of 1974 protects the privacy of educational records, establishes the right of students to inspect or review their educational records, and provides guidelines for the correction of inaccurate or misleading data. In compliance with this act, the college may release to the general public the following types of directory information without the written consent of the student:

• student’s name
• address
• telephone listing
• electronic mail address
• degrees
• major field of study
• enrollment status (e.g., undergraduate or graduate; full-time or part-time)
• dates of attendance
• grade level
• date and place of birth
• participation in officially recognized activities and sports
• weight and height of members of athletic teams
• the most recent educational agency or institution attended
• photograph
• honors and awards received

By making a written request to the Registrar’s Office, the student may request that any or all of this information be withheld from the public. The student must make this request by the last official day to register for a given semester. The request applies to the current semester only. The student must authorize the release of any additional information pertaining to his or her records. This authorization will remain valid until the student submits a Revoke Authorization to Release Education Records Form found at www.brazosport.edu/admissions under Forms.

The Registrar’s Office is the repository of students’ college records. The staff of the Registrar’s Office will supply students with information related to their college records and refer those students requiring additional assistance to the proper college office or official.

Education Record

The Office of Admissions and Registrar retains the following documents for students’ permanent education records: application forms(s), transfer transcripts, consent forms (if applicable), biographical data change forms (if applicable), certificate and degree applications (for completed awards), and any other document(s) pertaining to the student’s academic career at Brazosport College.

Records Restrictions (Holds)

A hold will be placed on students’ records for any outstanding obligations, such as required documents, overdue library books, unpaid library fines, disciplinary problems, Financial Aid or Business Office obligations and/ or divisional/academic obligations. The restriction may prohibit students from future registration, release of records (transcript) for any purpose, and graduation. The Registrar’s Office will assist students in determining the office that placed the hold. Students must go to the appropriate department (i.e., Library, Business Office, etc.) to clear the obligation.